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How to Backup Emails Data on Microsoft Outlook

The Outlook is a Microsoft application that was used to send and professionally receive mail. Apart from sending/receiving emails, you can use Microsoft Outlook to manage events, tasks, and much more. When you need backing up your emails. Microsoft Outlook presents the built-in option to backup all the data. As Outlook holds lots of professional data, it is essential to backup your data regularly. It will support you to view your detail when the device. Fails to open Microsoft Outlook. Regardless of the reason, here is the guide to backup the emails on Microsoft Outlook.

Steps to Backup Emails on Microsoft Outlook

Step 1: Open Microsoft Outlook on your PC.

Step 2: Click the File option on the menu bar.

Note: If you are utilising Microsoft Outlook 2003 or 2007, choose the folder you want (drafts, inbox, outbox, sent items, removed items) and then select the File option.

Step 3: Click on Open & Export.

Step 4: Choose the Import/Export option.

Step 5: A pop-up will appear and prompt you to backup the file.

Step 6: Select the Export to a file option and click Next.

Step 7: Under create a file of type, select Outlook Data File (.pst) and click Next.

Note: To save Microsoft Outlook mail without PST (.pst), choose Comma Separated Values and export the file to the destined location.

Step 8: Choose the folder that you need to backup on Microsoft Outlook and click Next.

If you’re using Outlook 2003 or 2007, skip this step as you have now selected the folder you want.

Step 9: Click Finish.

Step 10: A pop-up will appears to set a password for the file. It is optional, and you can skip this step if you don’t need any protection.

The backing up emails on Microsoft Outlook is similar for all versions (2010, 2013, 2016, and Office 365). The interface and theme may vary depending on the version you’re using.

How to Save Outlook Mail to External Hard Drive/PC

To save your Microsoft Outlook emails to the external hard drive, Flash drive, or anywhere within your PC, you should choose the right destination on Step 9. For instance, if you want to export to a USB drive, connect the drive on your computer, tap the Browse option on Step 9, and choose your purpose as the destination.

To restore backup data on Microsoft Outlook: launch the Outlook app–> click File –> select the Open menu –> choose Open Outlook Data File –> Select the backup file (.pst format) –> The files restored within a few minutes.

How to Backup Emails on Outlook [Mac]

Step 1: Launch Microsoft Outlook on your Mac.

Step 2: From the menu, choose the Tools section.

Step 3: Click on the Export icon from the tools.

Step 4: Choose the Mail tab and click on Continue.

Step 5: Select the destination folder.

Step 6: Click on Save, and your data will start exporting in .olm format.

Step 7: You will be notified once the data has been exported. Click on Finish to full the process.

How to Backup or Download Email from Microsoft Outlook Web App [OWA]

Outlook Web version is purely used to send and receive emails. As they work entirely online, there is no need for backup. Because they can be accessed anytime and wherever just by signing into your account, it also applies to mobile versions. The mobile versions of Microsoft Outlook don’t provide options to backup your emails as a file. If you want to download the emails, you should log in using the Microsoft Outlook desktop app.

Presently, all your Outlook data have been backed up and protected. You can directly transfer and view it on any device using a USB drive, hard disk, or any storage device. Lets us know if you had any queries related to this guide.

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